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Rhyton EDMS (PINOR)

Designed for the Oil, Gas, Chemical, and Petrochemical industries

Overview

Managing engineering documents is becoming increasingly challenging today as projects become more complex and larger. With so many different types of documents, revisions, and versions, it cannot be easy to keep track of everything. This is where an Engineering Document Management System (EDMS) comes in. Rhyton’s EDMS (PINOR) is a powerful tool that helps organizations manage their engineering documents and ensure they are up-to-date and accurate.
One of the key features of Rhyton’s EDMS (PINOR) is its AI-based capabilities. Using advanced algorithms and machine learning, the system can manage changes, auto-archive, and distribute documents based on their content, making it easier for users to search and find what they need. This saves time, reduces the risk of errors, and ensures that the correct documents are appropriately used.
Another important feature of Rhyton’s EDMS (PINOR) is its ability to provide real-time insights and analytics through its Managerial Dashboards. By providing users with a visual representation of key project data, the system allows project managers to make informed decisions and quickly identify potential issues before they become significant problems. This can reduce costs, improve efficiency, and increase overall project success.
An EDMS like Rhyton is essential for medium and large projects dealing with complex engineering documents. By using advanced technologies like AI and providing powerful tools like Managerial Dashboards, Rhyton’s EDMS (PINOR) helps organizations stay in control of their documents, reduce risk, and ensure project success.

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Engineering Scope Management

Controlling the scope of work in an engineering project is vital to ensure that the project is completed on time, within budget, and meets all stakeholders’ requirements. Any uncontrolled changes in the scope can result in delays, cost overruns, and dissatisfaction among stakeholders. Rhyton EDMS (PINOR) offers an Engineering Scope Management feature that provides several advantages for controlling the project’s scope of work.

The Engineering Scope Management feature in Rhyton EDMS (PINOR) offers the following main features:

  • Master Document Register (MDR) for the main project and sub-projects: This feature allows you to manage all the documents related to the project in a central location. You can easily access, track, and manage documents from different sub-projects in one MDR.
  • Ability to control several MDRs for a single project: You can create multiple MDRs for a single project and manage them separately. This feature is helpful for large projects that require different MDRs for different phases or locations.
  • Project scope change management: This feature helps you to manage and control any changes to the project’s scope. You can track the changes, analyze their impact, and manage them efficiently.
  • Documents’ responsibility control: With this feature, you can assign responsibilities to different team members for managing and controlling documents. You can also track the status of documents and ensure they are reviewed and approved by the appropriate stakeholders.
  • Interface control between sub-contractors: This feature helps you manage the interface between different sub-contractors and ensure they work together efficiently. You can track the progress of each sub-contractor and ensure that they meet their contractual obligations.
  • Inter-project Engineering control: With this feature, you can manage the engineering control of different projects and ensure they are aligned. You can also track the progress of each project and ensure that they meet their objectives.

In summary, the Engineering Scope Management feature in Rhyton EDMS (PINOR) provides a comprehensive set of tools for managing and controlling the scope of work in engineering projects. It helps ensure your project is completed on time, within budget, and meets all stakeholders’ requirements.

Internal review and design process

The internal review process ensures project success for medium- and large-scale projects. In an electronic document management system (EDMS), internal review workflows help streamline the review and approval process, ensuring that all documents are reviewed and approved by the appropriate stakeholders.

Rhyton EDMS (PINOR) offers a flexible internal review workflow feature that includes discipline-based, document type-based, and document class-based workflows, ensuring that records are reviewed according to established procedures.

The internal review and design feature in Rhyton EDMS (PINOR) includes the following key features:

  • Flexible internal review workflows: Rhyton EDMS (PINOR) allows you to create automatic internal workflows based on discipline, document type, or document class. This feature ensures that documents are reviewed by the appropriate stakeholders based on their areas of expertise.
  • Project-based distribution matrix: With this feature, you can create a distribution matrix that maps project teams to specific document types and groups. This feature helps ensure that the right people receive the appropriate documents for review and approval.
  • Automatic document numbering: Rhyton EDMS (PINOR) allows you to generate automatic document numbering based on the numbering procedure of each project. This feature ensures that all documents are numbered consistently and accurately, making tracking and managing them easy.
  • Controlling revisions: With this feature, you can control major and minor document revisions, ensuring that all changes are tracked and managed correctly.
  • Auto-start document flow: Rhyton EDMS (PINOR) includes a feature that automatically starts the document flow when the planned date is reached, and all predecessors have been completed. This feature helps ensure that the review and distribution processes are initiated on time, reducing delays and improving overall project efficiency.

In summary, Rhyton EDMS (PINOR) offers comprehensive features for managing the internal review and design workflows, ensuring that documents are reviewed, approved, and distributed efficiently. With flexible internal review workflows, project-based distribution matrices, and automatic document numbering features, Rhyton EDMS (PINOR) can streamline document management, improve efficiency, and reduce delays in large projects.

External Engineering Communications (Submittals, Transmittals, Comment Sheets)

Effective communication with external parties like design parties and clients is critical for the success of any engineering project. An electronic document management system (EDMS) like Rhyton EDMS can streamline the information exchange, enabling project managers to manage submittals, transmittals, and comments sheets efficiently.

Rhyton EDMS (PINOR) offers a range of features for managing external communications, including:

  • Receiving and distributing incoming transmittals and comment sheets: Rhyton EDMS (PINOR) allows DCC users to receive and distribute incoming transmittals from design parties and comment sheets from the client. This feature enables project managers to keep track of all incoming communications and promptly distribute them to the relevant stakeholders.
  • Creating and issuing outgoing transmittals and comment sheets: With Rhyton EDMS (PINOR), project managers can create and issue outgoing transmittals to the client and comment sheets to design parties. This feature enables project managers to ensure that all outgoing communications are correctly documented and tracked.
  • Predefined templates and auto-numberings: Rhyton EDMS (PINOR) includes predefined templates or can accept project templates and numberings for outgoing submittals, transmittals, and comment sheets. This feature enables project managers to create these documents automatically, saving time and reducing the risk of errors.
  • Live access to pending answers and designs: Rhyton EDMS (PINOR) provides live access to the latest pending responses and issues status. This feature enables project managers to monitor progress and promptly address all uncertain communications.

Rhyton EDMS (PINOR) provides comprehensive features for managing submittals, transmittals, and comment sheets. With features like receiving and distributing incoming communications, creating and issuing outgoing communications, predefined templates and auto-numberings, and live access to pending answers and designs, Rhyton EDMS (PINOR) enables project managers to manage external communications efficiently and effectively.

Vendor Documents Control

Vendors play an integral role in fabricating and constructing various components and equipment in procurement and engineering projects. However, managing vendor documents can be complex and time-consuming, especially when dealing with multiple vendors and the need to control several engineering scopes simultaneously. That’s where Rhyton EDMS (PINOR) comes in.

Rhyton EDMS (PINOR) provides project managers with powerful tools to control vendor documents, including:

  • Control each PO’s scope of engineering within the Vendor Document Register (VDR or VDL): Rhyton EDMS (PINOR) enables project managers to control each purchase order’s scope of engineering within the vendor document list (VDL). This feature helps project managers ensure that vendors provide the necessary documentation.
  • Access to the latest valid revision of vendor documents: With Rhyton EDMS (PINOR), project managers can access the newest revision of vendor documents. This feature ensures that project managers constantly work with the most up-to-date information.
  • Vendor documents internal review and workflows: Rhyton EDMS (PINOR) provides vendor document internal review and workflows, enabling project managers to review and approve vendor documents quickly and efficiently.
  • Package each equipment’s or vendor’s document dossier: Rhyton EDMS (PINOR) enables project managers to package each equipment’s document dossier, providing a complete and organized record of vendor documentation.
  • Receive and control vendor’s transmittals and documents based on VDR: Rhyton EDMS (PINOR) allows project managers to receive and control vendor’s transmittals and documents based on the vendor document register(VDR). This feature helps project managers ensure that vendors provide the necessary documentation.
  • Vendor engineering progress calculations: With Rhyton EDMS (PINOR), project managers can calculate vendor engineering progress, enabling them to track progress and identify areas that require attention.
  • Vendor engineering delay calculation: Rhyton EDMS (PINOR) provides vendor engineering delay calculation, helping project managers identify delays and take corrective action.
  • Notifications on delays and events: Rhyton EDMS (PINOR) provides notifications on delays and events, enabling project managers to take prompt action and ensure that the project stays on track.

Rhyton EDMS (PINOR) gives project managers powerful tools for managing vendor documents in complex engineering projects. With features like control over each PO’s scope of engineering within the VDL, access to the latest valid revision of vendor documents, vendor documents internal review and workflows, packaging of each equipment’s or vendor’s document dossier, vendor engineering progress and delay calculation, and notifications on delays and events, project managers can control vendor documents efficiently and effectively.

Construction Documents

When it comes to construction projects, having access to the latest and most accurate engineering design documents is vital. Construction workers must be able to trust that the documents they are using are approved for construction and up-to-date. This is where an Engineering Document Management System (EDMS) comes in handy. An EDMS can help ensure construction follows the correct design by accessing the most recent and valid “Approved for Construction” documents repository. Additionally, an EDMS can provide access to a construction document center for each sub-contractor based on their access levels. This helps to keep everyone on the same page and minimize errors or misunderstandings. Status reports for each discipline, area, unit, work package, or sub-contractor are also available, making it easy to track progress and identify areas needing attention. Keywords for this topic may include construction engineering, construction document management, and construction progress tracking.

  • Document Distribution Between the Company and Construction Sub-Contractors and Parties
  • Access to the most recent and Valid “Approved for Construction” Documents Repository: to ensure construction is going by the correct design
  • Access to Construction Document Center for Each Sub-Contractor Based on Access Levels
  • Status Reports for each Discipline, Area, Unit, Work Package, or Sub-Contractor

Live Engineering Status

In a project, it is advantageous to have real-time visibility into the status of all documents to ensure that the project stays on track. Rhyton EDMS can provide a live overview of what’s happening in engineering, enabling project managers to monitor progress quickly and identify potential issues.

Rhyton EDMS (PINOR) offers a comprehensive set of features for tracking the live state of documents, including:

  • Access to the latest valid revision: With Rhyton EDMS (PINOR), authorized users can access the latest valid revision of any document. This feature ensures that everyone has access to the most up-to-date version of documents, reducing the risk of errors or inconsistencies.
  • Access to previous modifications: Rhyton EDMS (PINOR) allows authorized users to access previous modifications to documents, enabling them to see how the document has evolved. This feature helps track changes and ensure all modifications are correctly documented.
  • Live progress report: Rhyton EDMS (PINOR) includes a live progress report that provides real-time updates on the status of documents. This feature allows project managers to monitor progress and identify potential delays early, reducing the risk of project delays.
  • Document delay report: Project managers can generate an output identifying delayed documents with this feature. This feature enables project managers to take action to address delays and keep the project on track.
  • Document history trail and chain reports: Rhyton EDMS (PINOR) tracks the history of all documents, including changes, approvals, and distribution. With the document history trail and chain reports feature, authorized users can generate reports that provide a complete audit trail of all document activity.

In summary, Rhyton EDMS (PINOR) provides a live overview of what’s happening in engineering, enabling project managers to track the status of documents in real time. With features like access to the latest valid revision, live progress reports, and document history trail and chain reports, Rhyton EDMS (PINOR) provides project managers with the tools to ensure that the project stays on track and that all documents are appropriately managed.

Engineering Progress

In an engineering project, tracking progress and identifying delays or hold points is crucial to ensure the project is completed on time and within budget. With Rhyton EDMS (PINOR), project managers can calculate the progress of engineering documents and receive notifications on delays and events.

Rhyton EDMS (PINOR) offers a range of features for engineering progress measurement, including:

  • Progress calculation based on the project’s PMS: Rhyton EDMS (PINOR) enables project managers to calculate progress based on the project’s progress measurement system (PMS). This feature allows project managers to track progress and identify areas requiring attention.
  • Document status-based progress calculation: With Rhyton EDMS (PINOR), project managers can calculate progress based on the status of engineering documents. This feature enables project managers to track progress and identify delays or hold points.
  • Notifications on delays and events: Rhyton EDMS (PINOR) provides reports on delays and events, enabling project managers to take action promptly and ensure that the project stays on track.
  • Progress, delay, and hold-points reports: Rhyton EDMS (PINOR) offers various reports that help project managers control engineering work, including progress, delay, and hold-point reports. These reports provide insight into project performance and enable managers to make data-driven decisions.

Rhyton EDMS (PINOR) gives project managers powerful tools to measure engineering progress in a dynamically changing environment. With features like progress calculation based on the project’s PMS, document status-based progress calculation, notifications on delays and events, and progress, delay, and hold points reports, project managers can track progress, identify delays, and take action to ensure that the project stays on track.

Final Databooks

Compiling all the necessary documents into a final dossier can be a complex and challenging task in medium and large-scale construction and fabrication. With records being generated from multiple sources and revisions happening throughout the project’s life cycle, it’s important to have a reliable and efficient system. Rhyton EDMS offers a range of features to simplify the final dossier creation process.

  • Customizable content for the final dossier bundle
  • Option to create the latest revision or all revisions databook
  • Dynamic document hierarchy based on the type of databook
  • Ability to generate project databook or selected portions such as discipline, equipment, commissioning system, vendor, or construction unit
  • Option to create a compressed package for portability
  • Ability to create a linkable index file making navigation easier

Managerial Dashboards and Reports

Rhyton EDMS (PINOR) includes Managerial Dashboards, an essential feature for project management. The system provides users with predesigned dashboards that make monitoring and managing engineering projects easy. Additionally, our dashboard designer tool allows users to customize project-specific dashboards with the necessary KPIs and metrics to track project performance accurately.

This feature provides real-time visibility into the project’s status and progress, allowing project managers to make data-driven decisions and keep the project on track. The following are the bullet features for Managerial Dashboards in Rhyton EDMS(PINOR):

  • Predesigned dashboards for easy project management
  • Customizable dashboard designer tool for creating project-specific dashboards
  • Real-time visibility into project status and progress
  • Ability to track KPIs and metrics to monitor project performance
  • Data-driven decision-making for effective project management

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