EPC Management System

Engineering Document Management System for EPC Contractors

Who It’s For: EPC Contractors Acting as Project Integrators

you're not just executing engineering, you’re orchestrating it.

You're the bridge between multiple design entities, vendors, subcontractors, and your client or managing contractor. You are contractually responsible for managing document quality, ensuring timely submissions, coordinating revisions, and delivering an audit-proof handover.

PiNOR EDMS is purpose-built for EPC contractors who:

Manage engineering across internal teams and external design subcontractors
Control vendor deliverables and monitor engineering progress against procurement POs
Coordinate all documentation before submitting to the Client or MC
Handle document revisions, comment sheets, and approval loops across parties
Ensure the construction team works only from the latest approved-for-construction (AFC) documents
Deliver structured and compliant final dossiers at project handover

Who It’s For: EPC Contractors Acting as Project Integrators

Designed for the Way EPC Contractors Work

Complete Control Across All Document Sources

Manage documents from internal teams, design subcontractors, and vendors through unified MDR, Sub-MDR, and VDR structures.

Accelerated Review and Approval Workflows

Streamline internal discipline reviews and client submissions using intelligent routing, comment sheets, and inline markup tools.

Seamless Client Communication

Generate formal transmittals, handle POI workflows, receive client feedback, and close the loop—all within PiNOR.

Vendor & Subcontractor Management

Control and track vendor document submissions per PO scope, monitor delays, and coordinate redlines and revisions.

Real-Time Engineering Progress & Delay Visibility

Link documents to your WBS. Use dashboards to track engineering progress, hold-points, and pending responses.

Automated Handover Dossiers

Easily generate as-built databooks by equipment, vendor, system, or discipline—ensuring smooth project closure.

Trusted by EPC Leaders in Complex Projects

PiNOR has supported EPC projects more than $30B in value, integrating procurement, design, and construction workflows into a centralized EDMS.

Core Lifecycle Responsibilities

Document Sources Handled by EPC

EPC controls document flow from three origins:

External Engineering Companies (as subcontractors) → via Sub-MDRs
Vendors/Suppliers → via VDRs (Vendor Document Registers)
EPC’s own engineering teams → via internal MDR

Workflow & Review Management

Receives documents from external parties (engineering firms, vendors)
Manages internal review and quality check (with matrix-based workflows)
Coordinates revisions and comment resolution across multiple cycles
Controls submission to the Client/Managing Contractor (MC)

Sometimes as a proxy (transferring documents), sometimes with full review/authority before forwarding.

Role as a Middle Layer

EPC acts as:

A reviewer and approver of documents from subcontractors
A document quality gatekeeper before documents the client
A progress monitor (tracking vendors and engineering parties)
A submittal manager (managing POI, comment sheets, transmittals)

May configure PiNOR to require internal approval before anything is allowed to go outward.

Communication with Client/MC

Transmittals to Client with grouped packages
Receives comment sheets from Client/MC
Aggregates and routes comments back to design parties/vendors
Tracks status per POI, Comment Status, Revision Category

EPC must manage deadlines, expected response times, and document delays.

Construction and Handover Responsibilities

Serves latest AFC documents to subcontractors and construction teams
Generates Final Dossiers (Databooks) for submission to Client
Responsible for Redline Markups and As-built coordination

External Document Control

Sub-MDR & Vendor Register Management

Unify all design and vendor deliverables in one system.

Define and track deliverables from engineering subcontractors via Sub-MDRs
Control vendor documentation per PO using Vendor Document Registers (VDRs)
Monitor submission status, revisions, and overdue items across all contributors
Ensure full traceability and centralized control, regardless of origin

Workflow Automation for Review & Approval

Standardize your document processes—discipline-based and deadline-driven.

Create automatic workflows based on discipline, document type, or POI
Route documents to the right reviewers with matrix-based approval logic
Eliminate bottlenecks by enforcing sequencing, dependency checks, and due dates
Maintain audit-ready logs of who reviewed, commented, and approved each version

Workflow Automation for Review & Approval

Client Communication

Transmittal & Submittal Management

Send the right documents to the right stakeholders—every time.

Create formal transmittals with automated coversheets and revision tracking
Submit to clients or MCs with POI control (IFA, IFC, As-Built)
Log and track comment sheets from client to originator
Maintain a clear, verifiable chain of communication for every document

Inline Review & Comment Resolution

Collaborate across disciplines without leaving your browser.

Annotate PDFs, CAD drawings, and 3D models directly in PiNOR
Compare versions using AI to spot design changes instantly
Consolidate multi-user feedback into a single, approved comment sheet
Auto-generate Excel comment resolution sheets for vendors and designers

Project Progress & Final Delivery

Live Progress & Delay Monitoring

Track engineering status in real time—before issues escalate.

Link documents to WBS activities and monitor progress automatically
View dashboards by discipline, vendor, or PO
Spot hold points, late submittals, and unresolved reviews
Take corrective action using up-to-date, visualized metrics

Final Dossier & Databook Compilation

Deliver structured, compliant handover packages with ease.

Generate databooks by system, vendor, equipment, or area
Choose latest revisions or full revision history
Include searchable index files and zipped downloads for portability
Ensure clients receive clean, complete documentation at handover

AI Capabilities

Smarter Reviews. Faster Decisions. Fewer Delays.

Leverage PiNOR’s integrated AI features to accelerate document handling, improve accuracy, and minimize wasted time in complex engineering projects.

Design Comparison

Catch every change between document versions—automatically.

PiNOR’s AI highlights design changes across revisions in PDFs, CAD files, reducing review time and eliminating missed updates across disciplines.

Comment Consolidation

Turn fragmented feedback into a clear action plan.

AI analyzes, groups, and organizes technical comments from multiple reviewers into a unified resolution sheet—saving time and ensuring traceable decision-making.

Smart Summarizer

Understand any document—without reading every page.

Summarizes long technical documents, reports, and procedures, helping EPCs and reviewers grasp key content quickly and route documents appropriately.

BOM Extractor

Quickly generate material lists from design documents.

Extracts BOM tables from engineering documents for procurement and fabrication tracking, ensuring alignment between design and supply.

Advanced Tagging

Tag your documents—automatically and accurately.

AI identifies systems, equipment, areas, and vendors in documents, enabling smart categorization, cross-referencing, and databook generation.

Risk Assessment

Spot risks buried in your contracts and commitments.

AI reviews contract terms, commitments, and associated documents to identify potential risks or non-compliant clauses—before they affect project execution.

Procedure Generator

Create standardized procedures in minutes.

AI suggests procedure drafts based on similar projects, internal templates, and industry norms—saving time while ensuring compliance and consistency.

AI-Powered Assistant

Ask questions directly to your documents.

An AI-powered chatbot that answers user queries about specific documents—like important points, revision content, or referenced clauses—without opening the file.

+25 More Advanced AI Models

Deployment & Integration

Flexible. Scalable. Seamless.

Whether you're running a single-site project or managing a multi-country EPC portfolio, PiNOR adapts to your IT and operational environment—without compromise.

Private Cloud

Isolated instance on a dedicated cloud environment—fully compliant with your internal IT security and data policies.

On-Premise

Installed within your own infrastructure, behind your firewalls.

Best for high-security projects or where full control is required.

Project Planning Integration

Import WBS and activity data from Primavera P6 and Microsoft Project (MSP) and link engineering documents to WBS elements for real-time progress tracking

RESTful APIs

Open API layer to exchange data with External DMS systems, ERP integration (e.g., SAP, IFS or Oracle), Client portals, Contract management platforms

2FA & SSO | Role-based and multi-dimensional access control | GDPR-ready

360° Concept

Everything You Need, Always in View

PiNOR’s user interface is built on our 360° Concept:

Every task, every role, every screen is designed to provide full information visibility without context switching.

View progress and status
Access metadata, POI, workflow stage, and discipline info, document summary, advanced tags
Download or review attachments
the full audit trail and history
Track related submittals, comments, and transmittals
Take action: Revise, assign, print, or share
Access previous revisions

No tab switching. No hunting. Just focused, uninterrupted work.

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Engineering Document Management System for EPC Contractors

The information contained in this brochure is provided for general informational purposes only and does not constitute a binding offer or contract. Features and specifications are subject to change without prior notice. Actual implementation may vary depending on project requirements and system configuration.