EPC Management System

Engineering Document Management System For Clients and Project Owners in EPC Projects

Who It’s For: Clients & Owners in EPC Projects

The Document Management System That Keeps You in Charge

As a project owner or client, your role is not to manage every document —

but to ensure that what you receive is accurate, on time, and fully traceable.

You rely on EPC contractors, engineering firms, and vendors to deliver thousands of technical documents across disciplines and project phases.

PiNOR gives you full oversight across the document lifecycle — from first submission to final delivery to empower you to:

Receive all project documentation from EPCs, engineers, and vendors in a unified platform
Track submittal status, revision history, and hold points in real time
Securely review and approve documents from any device — no software required
Maintain a full audit trail of who submitted, reviewed, and responded — across all parties
Ensure handover is smooth, searchable, and contract-compliant

PiNOR helps you manage documentation risk, improve project visibility, and ensure quality delivery, without being buried in technical detail.

Who It’s For: Clients & Owners in EPC Projects

Stay Informed. Stay Compliant. Stay in Control.

Centralized Document Oversight

Receive all transmittals, submittals, and revision packages in one platform.

Track submission status, POI (IFA/IFC/etc.), discipline, and document type with full visibility across all contractors.

Review & Approve with Confidence

Open, review, comment, and approve documents directly in PiNOR.

Use structured comment sheets, controlled workflows, and multi-level sign-offs to enforce standards and accountability.

Manage Comment Loops Easily

Never lose track of who responded to what.

See the full history of comments, resolutions, and resubmissions—whether initiated by your team or returned by EPCs and designers.

Live Progress & Delay Dashboards

Monitor submittal progress and overdue responses in real time.

Identify hold points and bottlenecks across vendors, disciplines, and packages—before they delay construction.

Audit-Ready, Always

Every submission, comment, and revision is logged with full traceability.

Generate structured reports for project meetings, QA reviews, or final handover—without chasing data.

Core Lifecycle Responsibilities

Receiving & Tracking Submittals

Clients receive technical documents from EPC contractors, engineering firms, and vendors at various stages of the project lifecycle.

Log and view all incoming transmittals in a unified platform
Track document status by POI (IFA, IFC, As-Built), revision, and discipline
Filter submissions by contractor, vendor, or WBS area
Ensure nothing is missed with structured coversheets and audit trails

Review & Approval Oversight

Clients must review or validate key submittals before construction or procurement continues.

Review documents with inline markup tools (PDFs, drawings, specs)
Add comments, assign reviewers, or escalate to discipline leads
Approve or reject with clear status and version control
Ensure full traceability for each decision and comment

Comment Loop Control

Tracking comments, responses, and revisions is critical to ensure accountability.

See the full comment-response chain across EPC and vendors
Filter by document, revision, or unresolved comment
Ensure resolutions are properly documented before acceptance
Receive notifications for resubmittals or pending replies

Progress Monitoring & Risk Visibility

Clients rely on document progress to assess readiness for procurement, construction, or handover.

View dashboards by package, contractor, or system
Identify overdue submissions, missing replies, or hold points
Drill into submittal histories by WBS or milestone
Use real-time insights to ensure compliance with contractual timelines

Design Documentation Workflow

Incoming Document Control

Gain oversight of all technical documents.

View and log all incoming documents with structured metadata
Track by POI status (IFA, IFC, AFC), revision number, and document type
Quickly filter by project area, discipline, or contractor
Ensure traceability of each file submitted to your team

Client-Side Review & Approval

Review documents with full technical and administrative.

View drawings and specs in-system without downloads
Add comments inline or on formal comment sheets
Approve, reject, or return with clear status updates
Assign approvals to discipline leads or QA reviewers

Submittal Tracking & Comment Loop

Centralized Submittal Management

Every transmittal you receive is recorded, traceable, and accessible.

Review complete transmittal packages with system-generated coversheets
Track submission date, source (EPC/vendor), and linked document set
Auto-log revisions and prevent duplicate or missing files

Comment Resolution & Revision History

Ensure feedback cycles are short, structured, and fully accountable.

Consolidate comment sheets and status replies per POI
View full revision chains with highlighted changes
Ensure resubmittals address all feedback before acceptance
Export resolution reports for QA or stakeholder records

Visibility, Delays & Compliance

Real-Time Visibility Dashboards

Know exactly where every document stands — and what’s at risk.

Monitor progress by WBS, package, or discipline
Instantly identify late submittals, open comments, or approval bottlenecks
Color-coded indicators highlight urgent or overdue tasks

Audit & QA Compliance

Maintain an auditable trail of every document review, decision, and file revision.

Full revision history, comment logs, and user activity
Export structured QA reports for internal or external audits
Enforce document standards and procedures with traceability

AI Capabilities

Smarter Reviews. Faster Decisions. Fewer Delays.

Leverage PiNOR’s integrated AI features to accelerate document handling, improve accuracy, and minimize wasted time in complex engineering projects.

Design Comparison

Catch every change between document versions—automatically.

PiNOR’s AI highlights design changes across revisions in PDFs, CAD files, reducing review time and eliminating missed updates across disciplines.

Comment Consolidation

Turn fragmented feedback into a clear action plan.

AI analyzes, groups, and organizes technical comments from multiple reviewers into a unified resolution sheet—saving time and ensuring traceable decision-making.

Smart Summarizer

Understand any document—without reading every page.

Summarizes long technical documents, reports, and procedures, helping EPCs and reviewers grasp key content quickly and route documents appropriately.

BOM Extractor

Quickly generate material lists from design documents.

Extracts BOM tables from engineering documents for procurement and fabrication tracking, ensuring alignment between design and supply.

Advanced Tagging

Tag your documents—automatically and accurately.

AI identifies systems, equipment, areas, and vendors in documents, enabling smart categorization, cross-referencing, and databook generation.

Risk Assessment

Spot risks buried in your contracts and commitments.

AI reviews contract terms, commitments, and associated documents to identify potential risks or non-compliant clauses—before they affect project execution.

Procedure Generator

Create standardized procedures in minutes.

AI suggests procedure drafts based on similar projects, internal templates, and industry norms—saving time while ensuring compliance and consistency.

AI-Powered Assistant

Ask questions directly to your documents.

An AI-powered chatbot that answers user queries about specific documents—like important points, revision content, or referenced clauses—without opening the file.

+25 More Advanced AI Models

Deployment & Integration

Flexible. Scalable. Seamless.

Whether you're running a single-site project or managing a multi-country EPC portfolio, PiNOR adapts to your IT and operational environment—without compromise.

Private Cloud

Isolated instance on a dedicated cloud environment—fully compliant with your internal IT security and data policies.

On-Premise

Installed within your own infrastructure, behind your firewalls.

Best for high-security projects or where full control is required.

Project Planning Integration

Import WBS and activity data from Primavera P6 and Microsoft Project (MSP) and link engineering documents to WBS elements for real-time progress tracking

RESTful APIs

Open API layer to exchange data with External DMS systems, ERP integration (e.g., SAP, IFS or Oracle), Client portals, Contract management platforms

2FA & SSO | Role-based and multi-dimensional access control | GDPR-ready

360° Concept

Everything You Need, Always in View

PiNOR’s user interface is built on our 360° Concept:

Every task, every role, every screen is designed to provide full information visibility without context switching.

View full audit trails
View full reviewer activity, comments, and approvals
Access final versions, compare with earlier revs
Download clean, compliant packages at any point

No tab switching. No hunting. Just focused, uninterrupted work.

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Engineering Document Management System For Clients and Project Owners in EPC Projects

The information contained in this brochure is provided for general informational purposes only and does not constitute a binding offer or contract. Features and specifications are subject to change without prior notice. Actual implementation may vary depending on project requirements and system configuration.