EPC Management System

Engineering Document Management System for Design Teams in EPC Projects

Who It’s For: Engineering Companies Delivering Design in EPC Projects

From first revision to final submittal PiNOR helps your engineering team stay fast, accurate, and in sync.

As an engineering company, your job is more than creating drawings and technical documents—

you’re responsible for delivering coordinated, high-quality design packages that move projects forward.

Whether you're working as a subcontractor to an EPC or delivering directly to a client, you face constant demands: version control, comment resolution, tight deadlines, and multi-discipline coordination.

PiNOR EDMS is purpose-built to support engineering companies who:

Develop and manage technical documents across multiple disciplines
Submit design packages to EPC contractors or clients through formal workflows
Handle incoming comments and revision cycles with precision and accountability
Need full control over internal review and approval processes
Operate in parallel projects, phases, and packages — all requiring traceability

Who It’s For: Engineering Companies Delivering Design in EPC Projects

Your Engineering. Delivered with Precision.

Organized Design Document Control

Maintain discipline-based MDRs and Sub-MDRs across all projects.

Auto-generate revision numbers, track version history, and keep all related references and attachments in one place.

Streamlined Internal Review & Approval

Create discipline-specific workflows to route documents for technical review, checker approval, and engineering sign-off.

Seamless Submittals to EPC or Client

Prepare formal transmittals with auto-generated coversheets. Manage POI cycles (IFA, IFC, etc.) and ensure all outgoing submissions are tracked and acknowledged.

Comment Response & Revision Management

Track external feedback from clients or EPC contractors, consolidate comment sheets, generate structured reply forms, and ensure timely resubmittals.

Live Design Progress & Delay Monitoring

Stay on schedule by monitoring your deliverables by WBS, package, or engineering area. Spot hold points and overdue reviews before they impact milestones.

Audit-Ready Documentation

Log every action taken—who reviewed, commented, submitted, or revised. Maintain traceability to meet EPC/client QA requirements and audit trails for every drawing or spec.

Core Lifecycle Responsibilities

Document Creation & Discipline Management

Engineering companies initiate and manage technical documents from early design stages through revisions.

Create and manage discipline-specific MDRs or Sub-MDRs
Auto-generate document numbers and revisions per POI/class
Link drawings, datasheets, and specifications to document records
Maintain clear ownership and version control across teams

Internal Review & Approval

Before any external submission, engineering firms perform structured internal reviews.

Route documents through discipline leads and engineering managers
Track internal comments and revisions with full audit history
Support multi-stage approval processes
Lock approved documents for external submittal

Submittals to EPC or Client

Submissions are made based on POI, with clear tracking and formal transmittals.

Create structured transmittals using client or EPC templates
Submit files to external parties with auto-generated coversheets
Link transmittals to MDR items and revision histories
Maintain logs of all outgoing submissions

Comment Response & Revision Loop

Manage feedback loops efficiently to avoid delays or rework.

Receive and import external comment sheets from EPC/client
Consolidate and assign comments by discipline
Generate structured response sheets
Manage resubmissions with traceable history and approval routing

Progress Monitoring & Accountability

Stay on schedule and demonstrate responsiveness across all phases of design.

Monitor document progress by status, discipline, or WBS link
Identify overdue reviews, unaddressed comments, or stalled submittals
Export status reports for coordination meetings or QA reviews
Ensure alignment with overall project milestones

Design Documentation Workflow

Document Creation & Control

Organize and author your designs with discipline and clarity.

Manage your own Master Document Register (MDR) or Sub-MDR per project
Auto-generate document numbers and revisions per discipline or system
Maintain full version history with change tracking
Attach related files, references, and drawings to each document set

Internal Review & Approval

Streamline team-based reviews and approvals across all disciplines.

Create automatic workflows based on document class or engineering area
Route documents to the right reviewers with deadlines and dependencies
Track internal comment history and reviewer input before submission
Lock approved files for downstream use or external transmittal

Client Communication

Submittal & Client/EPC Communication

Submit with confidence—every time.

Create transmittals with auto-generated coversheets (POI-driven: IFA, IFC, etc.)
Link submitted documents to comments, revisions, and reply sheets
Track status of submittals and get live feedback on pending approvals
Use standardized templates or client/EPC formats

Comment Loop Management

Respond quickly to client and EPC feedback.

Import and consolidate external comment sheets
Annotate directly on PDFs, CAD drawings, or models
Auto-generate Excel-based comment resolution sheets
Track replies by status (pending, resolved, rejected)

Engineering Visibility & Control

Real-Time Progress & Delay Visibility

Stay on top of your deliverables.

Dashboards show progress by package, document type, or WBS
Receive alerts for overdue reviews or delayed responses
Monitor review cycles and revision aging per document
Export progress reports for client or internal meetings

Full Audit Trail & Traceability

Ensure every action is documented.

Log who created, reviewed, submitted, or modified each document
Track all versions, comments, and decisions in one place
Ensure compliance with EPC/client QA requirements
Generate traceability reports for handover or audits

AI Capabilities

Smarter Reviews. Faster Decisions. Fewer Delays.

Leverage PiNOR’s integrated AI features to accelerate document handling, improve accuracy, and minimize wasted time in complex engineering projects.

Design Comparison

Catch every change between document versions—automatically.

PiNOR’s AI highlights design changes across revisions in PDFs, CAD files, reducing review time and eliminating missed updates across disciplines.

Comment Consolidation

Turn fragmented feedback into a clear action plan.

AI analyzes, groups, and organizes technical comments from multiple reviewers into a unified resolution sheet—saving time and ensuring traceable decision-making.

Smart Summarizer

Understand any document—without reading every page.

Summarizes long technical documents, reports, and procedures, helping EPCs and reviewers grasp key content quickly and route documents appropriately.

BOM Extractor

Quickly generate material lists from design documents.

Extracts BOM tables from engineering documents for procurement and fabrication tracking, ensuring alignment between design and supply.

Advanced Tagging

Tag your documents—automatically and accurately.

AI identifies systems, equipment, areas, and vendors in documents, enabling smart categorization, cross-referencing, and databook generation.

Risk Assessment

Spot risks buried in your contracts and commitments.

AI reviews contract terms, commitments, and associated documents to identify potential risks or non-compliant clauses—before they affect project execution.

Procedure Generator

Create standardized procedures in minutes.

AI suggests procedure drafts based on similar projects, internal templates, and industry norms—saving time while ensuring compliance and consistency.

AI-Powered Assistant

Ask questions directly to your documents.

An AI-powered chatbot that answers user queries about specific documents—like important points, revision content, or referenced clauses—without opening the file.

+25 More Advanced AI Models

Deployment & Integration

Flexible. Scalable. Seamless.

Whether you're running a single-site project or managing a multi-country EPC portfolio, PiNOR adapts to your IT and operational environment—without compromise.

Private Cloud

Isolated instance on a dedicated cloud environment—fully compliant with your internal IT security and data policies.

On-Premise

Installed within your own infrastructure, behind your firewalls.

Best for high-security projects or where full control is required.

Project Planning Integration

Import WBS and activity data from Primavera P6 and Microsoft Project (MSP) and link engineering documents to WBS elements for real-time progress tracking

RESTful APIs

Open API layer to exchange data with External DMS systems, ERP integration (e.g., SAP, IFS or Oracle), Client portals, Contract management platforms

2FA & SSO | Role-based and multi-dimensional access control | GDPR-ready

360° Concept

Everything You Need, Always in View

PiNOR’s user interface is built on our 360° Concept:

Every task, every role, every screen is designed to provide full information visibility without context switching.

View progress and status
Access metadata, POI, workflow stage, and discipline info, document summary, advanced tags
Download or review attachments
the full audit trail and history
Track related submittals, comments, and transmittals
Take action: Revise, assign, print, or share
Access previous revisions

No tab switching. No hunting. Just focused, uninterrupted work.

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Engineering Document Management System for Design Teams in EPC Projects

The information contained in this brochure is provided for general informational purposes only and does not constitute a binding offer or contract. Features and specifications are subject to change without prior notice. Actual implementation may vary depending on project requirements and system configuration.