Engineering Document Management System For Equipment & Material Vendors in EPC Projects
Powered by AIWho It’s For: Equipment & Material Vendors in EPC Projects
Deliver documentation with speed, traceability, and compliance.
As a vendor, you're responsible not only for supplying equipment or materials — but for delivering the full documentation required by the EPC contractor and project owner.
From datasheets and drawings to operation manuals and test certificates, your submittals must be accurate, properly formatted, and delivered on time to avoid delays or penalties.
PiNOR gives vendors a unified, secure environment to:
- Submit documents according to the Vendor Document Register (VDR)
- Respond to comments and upload revised versions
- Meet PO-driven deadlines for each submittal or equipment package
- Track status of each document in real time — no email chasing
- Ensure handover of final documentation is complete and compliant
PiNOR makes document delivery easy, traceable, and aligned with project expectations — so you can focus on your core business.
Your Documentation. Delivered Right the First Time.
Submit with Confidence
Easily upload your documents into PiNOR — structured by PO, tag number, or equipment group.
Use standardized templates and auto-generated transmittal coversheets to ensure nothing is missed.
Track Every Review Cycle
Stay informed as your documents go through review by EPCs or engineering consultants.
View real-time status (Submitted, Under Review, Returned, Approved), and know exactly when to take action.
Manage Comment Responses with Ease
Quickly see which documents need revision and which comments require replies.
Respond through PiNOR using official formats, with built-in comment resolution workflows to avoid back-and-forth emails.
Avoid Delays with Smart Dashboards
Track deadlines, overdue actions, and bottlenecks at a glance.
Dashboards highlight POI status (IFA, IFC, As-Built), and show if you're at risk of missing your delivery window.
Close Out with a Compliant Vendor Dossier
Every submission, comment, and revision is logged with full traceability.
Generate structured reports for project meetings, QA reviews, or final handover — without chasing data.
Core Lifecycle Responsibilities
Submittal Preparation & Upload
Vendors must submit documentation required by the EPC contractor per PO scope, tag list, or Vendor Document Register (VDR).
- Upload files by document type (datasheets, drawings, manuals, etc.)
- Use auto-generated coversheets and EPC-defined templates
- Organize submittals by PO, equipment tag, or system
- Maintain version history and document classification
Review Status Tracking & Response
After submission, vendors must track reviews and respond to returned comments in a timely manner.
- Monitor document status by POI (IFA, IFC, AFC, As-Built)
- Receive review results with clear feedback and markup
- Submit revised versions based on structured reply sheets
- Ensure each version is linked to the correct workflow cycle
Comment Loop Resolution
Handling comments precisely is critical to avoid delays or rejections.
- See full comment history across submissions
- Manage responses in controlled templates
- Track open vs resolved comments per document
- Get notifications for pending replies or overdue feedback
Progress Monitoring & Delay Alerts
Vendors need visibility into their document obligations and deadlines.
- View dashboards showing progress per PO or package
- Identify overdue documents or unreviewed items
- Track remaining required submissions per PO scope
- Export status reports for coordination with EPC or engineering partners
VDR-Based Submittals & Uploads
VDR-Linked Submittals
Manage document uploads directly against your assigned VDR or PO.
- Upload files with structured metadata: PO, tag number, document type
- Use EPC-defined templates and naming conventions
- Auto-generate transmittal coversheets for formal submittals
- Prevent duplicates and maintain revision control
Trackable Submittal History
See every action — from upload to EPC return.
- Monitor submission status (IFA, IFC, AFC) per document
- View who reviewed, commented, or requested revisions
- Link each version to the PO and equipment it supports
- Filter by document class, system, or EPC package
Comment Resolution & Revision Cycles
Manage Review Feedback
Every reviewer comment is tracked and centralized.
- View consolidated markup sheets or PDF comments
- See status of each reply: Pending, Accepted, Rejected
- Assign internal users to respond by deadline
- Export structured response logs when needed
Resubmit with Confidence
PiNOR guides vendors through each revision step.
- Upload revised versions with clear links to comment history
- Use version-controlled workflows to prevent confusion
- Ensure EPC/client receives the correct response package
- Keep full traceability through all submittal cycles
Final Dossier & Closeout Compliance
Vendor Dossier Packaging
When documents are approved, easily generate your final handover set.
- Organize by PO, tag number, equipment type, or subsystem
- Automatically include latest approved documents
- Follow EPC’s databook structure or export by template
- Ensure nothing is missed for QA/handover
Audit-Ready Records
Every action is stored, traceable, and reportable.
- Log who submitted what, when, and which version
- Export audit trail for claim defense or QA compliance
- Demonstrate delivery of required documentation with zero gaps
Smarter Reviews. Faster Decisions. Fewer Delays.
Leverage PiNOR’s integrated AI features to accelerate document handling, improve accuracy, and minimize wasted time in complex engineering projects.
Design Comparison
Catch every change between document versions—automatically.
PiNOR’s AI highlights design changes across revisions in PDFs, CAD files, reducing review time and eliminating missed updates across disciplines.
Comment Consolidation
Turn fragmented feedback into a clear action plan.
AI analyzes, groups, and organizes technical comments from multiple reviewers into a unified resolution sheet—saving time and ensuring traceable decision-making.
Smart Summarizer
Understand any document—without reading every page.
Summarizes long technical documents, reports, and procedures, helping EPCs and reviewers grasp key content quickly and route documents appropriately.
BOM Extractor
Quickly generate material lists from design documents.
Extracts BOM tables from engineering documents for procurement and fabrication tracking, ensuring alignment between design and supply.
Advanced Tagging
Tag your documents—automatically and accurately.
AI identifies systems, equipment, areas, and vendors in documents, enabling smart categorization, cross-referencing, and databook generation.
Risk Assessment
Spot risks buried in your contracts and commitments.
AI reviews contract terms, commitments, and associated documents to identify potential risks or non-compliant clauses—before they affect project execution.
Procedure Generator
Create standardized procedures in minutes.
AI suggests procedure drafts based on similar projects, internal templates, and industry norms—saving time while ensuring compliance and consistency.
AI-Powered Assistant
Ask questions directly to your documents.
An AI-powered chatbot that answers user queries about specific documents—like important points, revision content, or referenced clauses—without opening the file.
+25 More Advanced AI Models
Deployment & Integration
Flexible. Scalable. Seamless.
Whether you're running a single-site project or managing a multi-country EPC portfolio, PiNOR adapts to your IT and operational environment—without compromise.
Private Cloud
Isolated instance on a dedicated cloud environment—fully compliant with your internal IT security and data policies.
On-Premise
Installed within your own infrastructure, behind your firewalls.
Best for high-security projects or where full control is required.
Project Planning Integration
Import WBS and activity data from Primavera P6 and Microsoft Project (MSP) and link engineering documents to WBS elements for real-time progress tracking
RESTful APIs
Open API layer to exchange data with External DMS systems, ERP integration (e.g., SAP, IFS or Oracle), Client portals, Contract management platforms
2FA & SSO | Role-based and multi-dimensional access control | GDPR-ready
Built for Vendor Simplicity
PiNOR’s user interface is built on our 360° Concept:
Every task, every role, every screen is designed to provide full information visibility without context switching.
- See exactly where your documents stand — review, comment, or approval
- View reviewer feedback and required actions in one place
- Upload revisions and compare against earlier submissions
- Export clean final packages for handover — no back-and-forth
No tab switching. No hunting. Just clear, compliant, on-time delivery.
No training required. No waiting for emails. Just a single place to manage all your document deliveries.
The information contained in this brochure is provided for general informational purposes only and does not constitute a binding offer or contract. Features and specifications are subject to change without prior notice. Actual implementation may vary depending on project requirements and system configuration.
All rights reserved. PiNOR® is a registered trademark of Rhyton Solutions GmbH. Unauthorized reproduction, distribution, or use of any content or visuals in this brochure is strictly prohibited.